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MINUTES OF CLAVERING PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL ON MONDAY 30 APRIL 2007 (Key to votes: P: Proposed S: Seconded F: For the proposal A: Against Ab: Abstained D.Int: Declared an interest). 1 PRESENT: The Chairman, Nigel Cook, Vice Chairman Richard Carter, Brian Barrow, Mike Patmore, Edgar Abrahams, Des Abrahams, Edward Oliver, David Laing, Rebecca Stanford and Elaine Tomlinson, together with 2 members of the public. Apologies received from Simon Cooke. 2 DECLARATION OF INTERESTS: Edgar Abrahams: Prejudicial interest in Item 8 (P3) as receiving funds. 3 MINUTES: The Minutes of the previous meeting were approved and signed with one amendment: Item 11, £12 deposit amended to £6.50 rent. 4 MATTERS ARISING: 1 Enforcements: a. Portakabin: This had been removed. b. Caravans opposite Curles: An Appeal had been submitted. c. Barn and lake at Starlings Gn.: UDC inspected again; deciding if it complies with agricultural or hobby farming. d. Structure/items at Starlings Gn: UDC letter was read out confirming enforcement for the removal of rubbish including cars, at least 50 scrap bikes, structures etc. e. Parking land at The Druce: being monitored further. f. Canvas Tent : Formal action by Enforcement started. g. Yew Tree Farm, UTT 1074: Awaiting retrospective application. h. Sign at Jojacks Farm: Enforcement Officers ruled that supplies were being imported and it was therefore not farm gate sales only; the sign was over size and requests to reduce this now started. The two sandwich boards were considered acceptable unless the PC objected, which it did. To advise the Enforcement Officer. i. Business in Pelham Road: The Planning Dept. had checked and awaiting outcome. 2 Highways & Byways: a. Speed Limits : VMS unit not working properly. b. Hill Green yellow lines: Awaiting ECC funding. c. Byway 50: A temporary Closure Order from 27 March to 10 May. d. Coley Lane rubbish - awaiting action. e. Fallen signpost at Butts Green – reported. f. Gate lights – No response from highways. g. Potholes - reported. h. Grass verge, The Grange to Ponds. i. Trees opp. 10 Pelham Rd; Highways had confirmed that these were their responsibility. j. Mirror outside CVH: The Clerk advised that even if CVH approved this, the Council may still be liable if it supports and sites it, if anyone sued for an accident caused by headlights reflection. To be checked. 3 Other items: a. Skeins Way lights: Edgar Abrahams to progress as District councillor. No action. b. Village sign: Edgar Abrahams processing; no action. c. Village Hall heating: request for proposals to resolve the problem to CVH Committee. d. Logs on Hill Green: Awaiting action by Richard Carter. e. Bulbs on land adj Cricketers – Des Abrahams said Mr Oliver had offered to supply, not to plant, the bulbs It was confirmed that there was still rubbish to be cleared by Mr Oliver and the land levelled. f. Youth facilities – Edgar Abrahams to make proposals re venue and someone to run this. g. Conservation Area Review: Awaiting meeting on 10 May. 5 FINANCE: Invoices: It was agreed to pay the following: HM Land Registry Inspection fee for Roast Green 30.00 No vat 000865 CVH Hire of Hall, 5 & 15 March 28.00 No vat 000866 Harts (via Clerk) Newsletter printing 24.00 3.57 000867 Stamps (via Clerk) Lge 2nd cl. And sml 2nd cl. 33.66 No vat Treetops Tree Surgeons Lopping willow adj. Cricketers 311.38 46.38 000868 EALC Annual subscription 274.14 No vat 000869 Receipts: £5 from Clavering Castle Group for newsletter distribution. £13 from Allotment rents. P3: Advice invoice from ECC for payments of £3065.44 and £633.56, not received yet. Invoice issued to UDC for £30 for Conservation Area leaflet distribution with the Newsletter. Audit David Laing requested approval for himself and the Chairman to sign the Audit and Annual Governance Statement, and he read out the questions and his replies. This was approved. It was further agreed without inspection to accept the Accounts as a correct record of the Council’s financial transactions (P:RWC, Sec:EO, F:All). The Chairman thanked David Laing for his commitment and hard work as Treasurer and in carrying out the Audit. 6 PLANNING: UTT 2019 Affordable Housing: No further news on the remaining house. FP 22 & 26: Thurrocks Farm: Footpath Diversion applications. No progress. UTT 1631 Bloss, The Mill House, Mill Lane, conversion of outbuilding to residential. Approved. UTT 1747 Rouse, Clavering Gate; Detached barn / garage / store. Approved. UTT 1669 Merrick, Ford end House. Conversion of garage to playroom etc. Approved.. UTT 0134 Shaw, The Wheelhouse. Approved. The Council said that the decision was seriously detrimental to the amenities of the neighbours, and asked Edgar Abrahams as District Councillor what action had been taken. He said he had met the neighbours and discussed it, but had not then found out if it was to be heard by the full Committee or Delegated, and had taken no action. The Council considered the residents had been let down, and agreed to write to the Planning Director to find out what our District Councillor’s role should have been as he appeared unsure, and had also said he could only meet parishioners if he was accompanied by a Planning Officer. UTT 0317 Saville, 4 Colehills Close, 2 storey extension. Refused. UTT 0364 Channer, The Maples, Stickling Green. Replacement garage; no objections. UTT 0416 P Smith, 16 Skeins Way. Rear extn. Approved. UTT 0521 Couchman, High View, Mill Lane. Revised plans for garage. No objections. UTT 0337 Merrick, Ford End House, Ford End. Replacement windows, cabin/shed. No objections. UTT 0495 Baker, Hill Cottage Middle St. Replacement garage & outbuilding. Objections to double storey garage, no objections to single storey or outbuilding. APPEALS: UTT 1481 BF Contracts, 8 houses in Barlee Close: Awaiting result. UTT 1564 Loveridge, The Patch. House to replace caravan. Awaiting result. 7 P3 Scheme & Footpaths: Some paths had been claimed for without prior agreement with ECC; Rebecca Stanford was setting up the proposed Plan for next year which would rectify the position. 8 LAND REGISTRATION: Track from Chipperfield House to Hyaway: Mr Davey had replied that this was under way. Bridges: Registration to be progressed. The law on Registrations had been revised from Good Friday 2007; the Clerk asked if the Open Spaces Society book could be returned; Edgar Abrahams agreed to ask Simon Cooke. 9 ACCESSES & GREENS: a. The Cricketers – still awaiting response from NALC. b. Easements - awaiting further details from NALC. c. Earth on the Bridges: A proposal to plant 1 willow tree received; this was approved by the councillors who had originally inspected and the agreement was passed to Mr Halls so that he did not have to wait a month. d. Chapel parking: A letter from Ms Moyer stated that all parents did not have the right to park in CVH. Eggie Abrahams and the CVH Treasurer confirmed they did, and would discuss this at the CVH meeting on 2 May to strengthen their Licence arrangement with Ms Moyer. 10 CORRESPONDENCE: All correspondence was available in the file and had been circulated and listed to councillors. Essex Police meeting, Neighbourhood Policing, 17 May. Stansted Community Grants – copy passed to CVH and copy put on Notice Board. Lord Hanningfield Awards. EALC Councillor Training Day, 5 June, £50 each. ECC Transport Information Day 19 June West Essex Area Primary Care Trust, Strategy. New Model Code of Conduct Order Mr Fleetwood – removing of front wall. Mr Halls – Bridges planting plan. 11 ALLOTMENTS: A temporary hose had been provided for the new allotment holders. The problem of the bees stinging other tenants had been resolved as they had been taken off the allotments. 12 REVIEW OF JUBILEE FIELD TRUST DEED: No meeting this month. 13 VILLAGE ORGANISATIONS: CVH: The Clerk had passed details of grants for village hall heating to their Treasurer. 14 PARISH COUNCIL ELECTIONS: 3rd May. The Clerk summarised the letter from the Monitoring Officer giving dates of meetings for Code training; the councillors said they would rather he attended a meeting to advise in person. It was decided to postpone the remainder of the advice and also the Legal Briefing on the Code from NALC until the next meeting when new councillors would be in place, and it was therefore not circulated. 15 ANY OTHER BUSINESS 1. Elaine Tomlinson volunteered (in the absence of any other offers) to undertake the maintenance and planting of the flowerbed on Blacksmiths Corner. She was thanked for her work on the Council. 2. The Conservation Area Review meeting on 10 May will be chaired by UDC Planning Officers. 3. New Council after elections: all councillors were happy to have brief details in the Newsletter, and to ask new councillors prior to printing. 4. The Clerk outlined the Courses and Information Packs available for new councillors. 5. Involvement in outside bodies which affect our community: The Clerk recorded Parish Plan, Village Design Statement, CILCA status, Statement of Community Involvement, Waste Disposal consultation, Passenger Transport (information Day 19 June), plus those from previous meetings. 6. It was noted that a row of white stones had been placed on the verge around Blacksmiths Corner, and agreed to write and inform the resident of Highways advice on this. 7. Richard Carter reported that Mr Murdoch had reported that a cherry tree outside his property had died and he had inspected this; it was agreed to confirm he could remove it and replace with a similar tree. It was reported also that parishioners had noticed the grass was again cut too short. To be monitored. 17 NEXT MEETING: Monday, 14 May 2007. There being no other business, the meeting adjourned. |
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