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MINUTES OF CLAVERING PARISH COUNCIL
MEETING
HELD IN THE VILLAGE HALL ON MONDAY 7 JANUARY
2008
(Key to votes: P: Proposed S: Seconded F: For the proposal A: Against
Ab: Abstained
D.Int: Declared an interest).
1 PRESENT: Chairman Edward Oliver, Vice Chairman
Richard Carter, Rebecca Stanford, Jon Cooke, Brian Barrow, Philip Smith, Edgar
Abrahams, Ron Couchman, Des Abrahams, Nigel Cook,
together with 9 members of the public including Cllr Ray Gooding. Apologies were received from Mike Patmore.
2 DECLARATION OF INTERESTS:
Edgar Abrahams: Prejudicial interest in Item 8 (P3 Scheme) as
receiving funds.
Edgar Abrahams: Interest declared in any matters to do with
CVH or JF Committees as he is Chairman.
Edgar Abrahams: Prejudicial interest in UTT 2196 as the
applicant is his nephew and he is also the adjacent landowner..
Edward Oliver: Prejudicial interest in any financial maters
for JF as he is a Trustee.
Des Abrahams: Prejudicial interest in UTT 2196 as the
applicant is his nephew.
Rebecca Stanford: Prejudicial interest in UTT 2224 as the
applicant is a friend.
Phil Smith: Prejudicial interest in UTT 2196 as the
applicant is a friend.
Edward Oliver: Personal interest in Parish Plan Grasscutting Group decision re Lower Hill Green as his his wife is Group Chairman.
Nigel Cook, Edgar Abrahams,
Phil Smith, Rebecca Stanford, Edward Oliver and Ron Couchman
declared a prejudicial interest and left the room for the item under Finance
for Parish Plan meeting refreshments.
3 PUBLIC QUESTIONS
Mrs Louise Oliver and Mr Rowley
outlined the regime proposed by the Biodiversity proposals, for cutting those
sites with wildflowers and wildlife (particularly the Scarlet Malachite
Beetle) after June this year in order to allow a survey to be carried out.
Mr Howland commented on the
Clavering Newsletter costs again. No
changes were proposed by the Council.
Mr Howland asked about Dog
Control Orders again, and the clerk had obtained replacement copies for
discussion.
4 MINUTES: The Minutes of the meeting of 3 December 2007
were approved and signed.
It was pointed out that members
of the public had commented on the previous month’s Minutes before they had been
approved by the Council. Ron Couchman apologised for showing members of the public the
Draft Financial Regulations, and the Chairman pointed out that draft Minutes
also should not be given out into the public domain until approved.
5 MATTERS
ARISING.
1 Highways & Byways:
a. Byway 50: Rebecca Stanford reported that ECC were
holding a meeting to get views, but Councils were excluded. It
was decided to send the parish’s
views to ECC Highways, with a copy to Ray Gooding.
b.
c Planned Parish Visit - List
sent to Highways.
2 Other items:
a.
Land adj Cricketers – the land was not yet cleared of
rubbish.
b Parish Notice Board for
village events – the only site
acceptable to the Council was on the fence between the Jubilee Field and
Village Hall. Ron Couchman to get costs before further action.
c Marker posts at Stickling
Green – being processed.
d Carol-singing
evening; had been an even larger crowd
this year, with a very festive atmosphere and a record collection for Clavering
Care. Thanks to be sent to all who had
helped. Electric costs
to be donated to RBL.
6 FINANCE:
Invoices: It was agreed to pay the following:
Harts - Printing Speed
Limits Questionnaires 14.80 2.20 000903
Hire of Christian Centre
Hall for Speed Limits meeting 20.00 - 000904
Postage & Stamps 2nd
class 34.56 - 000905
Clavering Village Hall Hire of Hall, Nov/Dec 07 28.00 - 000906
Harts printing & labels Deeds & Newsletter 50.42 7.51 000907
AFS Animal Care Rat
poison (allotments) 48.76 7.26 000908
Electric for Christmas Tree Donated
to RBL 10.00 - 000909
Parish Plan meeting
refreshments: Request to cover the cost
to be reimbursed out of the Grant. (NC,
ECA, RC, PS, RS , EO left the room). This was not agreed.
7 PLANNING:
UTT 0545 Talks, Ash Tree Market
Gardens. Application
to retain use of mobile home.
Appeal pending.
UTT/1794 Smith, Further Ford End House. Single storey side & rear
extensions. No decision yet.
UTT/1853 Jewitt,
Green Oak Barn, Hill Green. Single bay cartlodge. No decision yet.
UTT 2092 Peter Smith 1 Colehills
Close. New dwelling.
No decision yet.
UTT
1902 Channer,
The Maples, Stickling Gn. Replacement of 2 storey
garage. No decision.
UTT
1937
UTT
1879 Livesey,
UTT
1999
UTT
2224/5 Zanella,
Roast Farm Barn, Roast Green. Conversion/ extensions of outbuildings for
accommodation
Double cartshed and garden store.
(RS & ECA left the room). No
objections.
UTT
2196 Rouse, Clavering
Gate. Single storey
rear extension. (PS, ECA & DA left the room). No objections.
UTT 2105 Draper,
Ten Acres, Wicken. Advised for information
only as some of his land is in Clavering.
Condition of UTT 18890 removal re temporary use only of dwelling.
Planning Workshop:
Nigel Cook had attended the Workshop on the proposed 4200 new houses in Uttelsford, and gave a report on the proposals by UDC.
Planning breaches:
a. Barn and lake at
Starlings Green: Under review by UDC.
b. Parking at The Druce: Under UDC
investigation.
c. Sign at Jojacks Farm: Under
review.
d.
TPO Tree in Sidestream
woodland: No news on the trench being
filled in.
e. UTT 1708/05, The
Wheelhouse; Being checked by UDC.
f. Fishing Lodge at Clavering Farm – being
investigated.
g.
h. UTT 1246 & 0545. Talks, Starlings Green. Enforcement Notice issued for the removal of
structures.
i. Clavering Mill, Mill Hill, ENF. 1200/07B - Building
carried out against planning consent.
j. Timberscombe,
8 P3
Scheme & Footpaths:
It was agreed to write and thank the two
farmers who had cleared fallen trees from their paths promptly. Rebecca
Stanford
said the Council was not invited to the ECC meeting on 21 January, but 4x4 and
motorbike users were.
9 LAND
REGISTRATION:
Track from Chipperfield
House to Hyaway:
Awaiting confirmation of registration by Mr Davey
of Hyaway.
10 ACCESSES
& GREENS:
a. The Cricketers access – no further
discussion.
11 CORRESPONDENCE: All correspondence was available in the
file and the list had been circulated.
ESSEX BIODIVERSITY
PROJECT: It was agreed to ask Mr Murdoch
not to cut Lower Hill Green until after the end of June, to allow the
Biodiversity Officers to carry out a survey of the wildflowers and wildlife
(particularly the rare Scarlet Malachite Beetle). The Council will get the first cut after this
done if required. Exit sightlines were
agreed could be cut.
DOG
CONTROL ORDERS: These were outlined; it
was agreed to ask UDC how they could be enforced in parishes.
MR
W BROWN: Complaint about not being consulted
on his neighbour’s Planning Application.
No reply instructed.
MR
& MRS C PERRY, Stickling Green.
Complaints about road traffic problems; to update them on meetings with
Highways, and the Council’s ongoing requests for repairs and
speed limits.
MR C BARKER, Home Farm Cottage,
his own Portakabin had been
removed under enforcement. The Council
agreed to request this.
ECC
- £1M grants available for projects.
ECC – Funding for Greens and Open Spaces (Breathing spaces).
UDC EMERGENCY PLANNING Word Document ‘Preparing for Emergencies’.
ECC YOUTH
All
other correspondence and brochures were as listed.
12 STANDING ORDERS The Chairman, Vice Chairman and Ron Couchman were meeting to revise these.
13 VILLAGE
ORGANISATIONS
CVH – Insurance. Advice from NALC received but not
discussed. Letter from CVH saying their
insurance covered the Council, but the Clerk pointed out their policy did not
actually confirm this. Brian Barrow said
the Council should not agree anything with the Village Hall until the Charity
Commissioners’ advice had been received and followed, regarding the long-term
implications of the removal of the indemnity Clause by CVH officers, and the
status of the land.
14 DICK
BALL MEADOW Clearance work party
planned for Saturday, 2 February.
15 ALLOTMENTS: Awaiting Mike Patmore’s
return.
16 RISK
ASSESSMENT - awaiting retyping after any
modifications regarding Village Hall and JF use of public land.
18 HIGHWAYS
COMMITTEE: The Committee had put
four resolutions to the Council:
1. That
the Committee be authorised to arrange a further public meeting. This was not agreed, but deferred until
the Council has
information properly confirmed by Highways to report.
2. That
the PC support parking restrictions at Hill Green & Stortford Road. This was withdrawn as the Council had
actually agreed
these with Highways in 2005-6.
3.
That the Council write to the Chief Constable about speed problems; this was agreed but
with the deletion of
2 regarding the Community Speed Watch
scheme which was being processed by three councillors privately and
not under the Parish Council.
4. To
write to Mr C Stoneham at Highways, Harlow;
agreed but with the deletion of Item 9, and item 8, and on the recommendation of ECC Cllr Ray Gooding, to
write this to Norman Hume, Cabinet
Member for Highways, instead. The
councillors also removed the reference to ‘two schools’, as this implied Local
Authority Schools, and one is a private childrens’ nursery school, currently
for sale.
19 PARISH
PLAN Awaiting
the feedback from the public meeting on 17 January.
20 ANY
OTHER BUSINESS
a Edgar Abrahams
complained that the Parish Council had said UDC could use his concrete pad for
Christmas tree
collections and
the councillors confirmed this had not involved the Parish Council, but was
presumably under the
agreement he had
with UDC that they could use it for parish Green Waste collections following
the refusal to allow it
in the Village
Hall car park.
b The Council
confirmed its previous policy that estate agents’s
signs which were put on public or Highways land in
inappropriate
places would be removed after asking the agents to remove them first.
c The same policy was confirmed
regarding advertising signs for Jubilee Works business put on Cricketers corner
or
other public
land.
d Phil Smith confirmed he undertook to pass
all emails received about Council business promptly to Ron Couchman.
21 DATE
OF NEXT MEETING Monday, 4 February
2008. There being no other business,
the meeting was closed.
CHAIRMAN