ANNUAL GENERAL MEETING 2009

The Annual General Meeting of Trustees was held on Wednesday 21st October 2009 in the Village Hall, 22 Trustees attending, with Mr. E.C. Abrahams in the Chair.

In his report the Chairman thanked the Members of the Council of Management and all the other people in the Village who had worked so hard during the year to ensure that the high standards of the Hall were maintained.

The following are summarised extracts from the Annual Report of Trustees and the Accounts for the Year to 31 August 2009 which were received by the meeting. Copies are available from the Treasurer:-

Hire Receipts were some £1,400 (14.5%) higher than in 2008 – partly as a result of the 10% increase in Hire Charges implemented from 1 September 2008 but mainly as a result of increased usage by Playgroup for the Year and a “one-term” Children’s Musical Theatre let.

Total costs were £736 (6.5%) higher than in the previous year at £12,036 - due principally to there being 2 Oil deliveries this year (up £588), and a £490 increase in our Wage costs – mainly due to Sickness cover. These extra costs were offset by a reduction in Repairs and Maintenance costs as the contribution for cutting the Jubilee Field (2008: £215) had not been agreed by the year end.

There was a net loss for the year of £1,174 before interest received of £711. Hire Charges have been increased from 1st September 2009, by at least 10 per cent.

The profit from the Art Show at £4,267 was the 2nd highest since 2003. There was a record profit on the Fete of £6,273, so that total fund raising income amounted to £10,540.

During the year £11,323 was spent on Improvements to the Hall, the main items being £5,809 on major alterations to the ducting and fans of the Heating System (which has reduced the noise level and achieved a better distribution of the heat), £3,247 on sanding, repairing and repolishing the Hall floor, and £1,500 on re-stoning the Car Park; the balance relating to minor improvements to the Hall. Grants totalling £3,500 were received in respect of the cost of the alterations to the Heating System. In addition, £988 was spent on new Equipment for the Hall.

At a Council of Management meeting held immediately after the Annual General Meeting the following officers were elected:
Chairman  Mr. E.C. Abrahams
Vice Chair Mrs. B. Weatherup
Treasurer Mr. M.H. Gruselle
Secretary Mrs. J. Milledge
Booking Secretary (from 1 January 2010) Mrs. C. Williams

The 12 organisations who appoint member Trustees were requested to reconfirm their representatives for the coming year. It was noted that Mr. A. Welch would be the second representative for the Royal British Legion on the Council of Management in future.

Mr. P.Dyster was elected to fill the vacancy among the co-opted Trustees. The existing co-opted Trustees, being willing to serve, were re elected:- Mrs. A. Pearce; Mrs. N. Smith; Mrs. R. Smith; Mrs. H. Verity; Mr. G. Hicks and Mr. M. Starr.