ANNUAL GENERAL MEETING 2010

The Annual General Meeting of Trustees was held on Wednesday 20th October 2010 in the Village Hall, 17 Trustees attending, with Mr. E.C. Abrahams in the Chair.

In his report the Chairman thanked the Members of the Council of Management and all the other people in the Village who had worked so hard during the year to ensure that the high standards of the Hall were maintained.

The following are summarised extracts from the Annual Report of Trustees and the Accounts for the Year to 31 August 2010 which were received by the meeting. Copies are available from the Treasurer:-

Hire Receipts were some £1,166 higher than in 2009 – mainly as a result of the increases in Hire Charges implemented from 1 September 2009. Total costs were again higher than in the previous year – the increase of £481 being a combination of:-higher prices for Electricity and Oil (up £184);a significant increase in Repairs and Maintenance costs (£626) mainly resulting from the additional costs of maintaining the repaired Floor in good condition; and the cost (£200) of the joint event with the Parish Council to promote the activities of the Hall. These increases were offset by there being no sickness cover this year (saving £260) and lower Insurance premiums charged by a new Insurer (saving £378).There was a deficit of £489 on Hall Operations in the year – before interest received of £110.The profit from the Art Show was £3,904 while the profit on the Fete was £4,080, giving total fund raising income for the year of £7,984. During the year £4,305 was spent on Improvements to the Hall: £2,269 on redecoration and minor improvements; £1,560 on re-tarmacing the Car Park and £476 on replacing the Shed Roof. In addition, £48 was spent on new Equipment for the Hall

It was reported that the Council of Management had earlier agreed to increase Hire Charges (with effect from 1 January 2011) by £2 per Morning or Afternoon let and by approximately 10% for all other lets.

At a Council of Management meeting held immediately after the Annual General Meeting the following officers were elected:
Chairman Mr. E.C. Abrahams
Vice Chairman Mr. P. Dyster
Treasurer Mr. M.H. Gruselle
Secretary Mrs. J. Milledge
Booking Secretary Mrs. C. Williams

The Chairman thanked Mrs. B. Weatherup for her many years of service as Vice Chair.

The organisations who appoint member Trustees were requested to reconfirm their representatives for the coming year. It was noted that Mrs. N. Smith had tendered her resignation as Representative of the Clavering and Arkesden Playgroup and that Mrs. L. Hill would be the representative for the Mothers and Toddlers on the Council of Management in future.

The co-opted Trustees, being willing to serve, were re elected:- Mrs. A. Pearce; Mrs. R. Smith; Mrs. H. Verity; Mrs. C. Williams; Mr. G. Hicks, Mr. M. Starr and Mr. P. Dyster.